Tuesday, May 5, 2015

Setting the mood... in the mediation room


Setting the mood... in the mediation room - Understanding tone in conflict resolution.


Words cannot express quite a lot of feelings, whereas a noise or tone or drone or sound, an accordion falling down a staircase, can somehow capture an emotion much better.
John Lydon 

Introduction - All about the bass


Just like “Tone is everything in TV” (Ryan Murphy), tone is everything in conflict coaching, mediation and facilitation. Mediators and parties in conflict need to be aware of their emotions during mediation. Without emotional self-awareness, parties may inadvertently become even more upset in a process as a result of the emotions of someone else. Worse, is that a mediator, coach or facilitator might mimic a parties emotions without realizing it, reinforcing negative interactions and conflict escalation and allowing the parties to challenge their boundaries. Setting the tone in mediation impacts the parties, the mediator and can make or break a high-quality mediation process. Indeed, it's all about the bass.



Theory - setting the mood in mediation: 

Managing boundaries to impact the tone


Emotional contagion theory posits that the emotional state of someone can impact others around them.[i] This means that the sad feelings of a party in mediation might lead to feelings of sadness in another, even if the other person had already managed those emotions. Fortunately, a positive and hopeful attitude toward the situation, or a feeling of calm might infect others. Have you heard someone with infectious laughter? This might be an example of a more positive emotional contagion. 

The same theory also applies to the mediator, whose emotional tone might be used to influence parties in a positive way, or unintentionally in a negative way, reinforcing destructive conflict. If the mediator is unaware of this impact, they might also come across with a more heavy emotional demeanor, diminishing the likelihood of a more future-focused and hopeful attitude and tone. This is an example of poor maintenance of boundaries.

Changing how we communicate to impact the tone in mediation


We often refuse to accept an idea merely because the tone of voice in which it has been expressed is unsympathetic to us.
Friedrich Nietzsche

Communications accommodation theory posits that people subconsciously meet the patterns of others around them.[ii] This can be used  as a tool for mediators, coaches and facilitators to help in the resolution of a conflict. Say a divorce mediator models positive communication that encourages conflict resolution, the parties might be aided in fixing their relationship. The same goes for helping parties feel comfortable:

“If a disputant has a slow rate of speech or uses dramatic gestures, the mediator might regulate his or her own rate of speech or size of gesture to be similar to the disputant – creating feelings of kinship and comfort for the disputant.”[iii]

Unfortunately, if a mediator lacks self-awareness, this can have a negative impact on parties. In divorce mediation, if the mediator becomes agitated by one of the parties, they might unintentionally start to communicate more abruptly. This can serve to further escalate a difficult situation. In workplace mediation, rushed communication with parties might only increase their feelings of stress and discomfort, making conflict resolution more challenging.




In communications accommodation theory, there are 3 common patterns in someone’s communication behaviour, which include;

Convergence: 

Convergence occurs when someone adapts to another person's communication behaviours, such as mimicking eye contact, tone, pace of speaking and more.[iv] Convergence can be both positive or negative. If it is perceived as genuine behaviour, then it might be thought of a positive.[v] As mentioned above, convergence can be negative if it leads to conflict escalation.

Divergence:


The tone did take on a negativity that I didn't like and when you make the decision to go the other way as we did it very directly had an impact, you can see it with the tracking.
Scott McCallum
Divergence “occurs when communicators purposefully accentuate a difference in communication patterns in an effort to separate their own identity.”[vi] Sometimes divergence is used purposefully to increase someone's power in relation to someone else. Mediators might do this unintentionally when they use jargon with clients who have no training in conflict resolution.[vii]  Parties might also use divergent communication with each other in a mediation session, in order to gain power over the other. This happens in destructive relationships.

Overaccommodation: 

Overaccommodation takes place when someone overcompensates or overadapts to another person's communication style. You’ve seen this in movies when someone speaks in an exaggeratedly slow and loud tone, and the other responds with frustration as they would have heard the message clearly. Overacommocation can be perceived as insulting, and might lead to conflict escalation. This might be common in divorce mediation cases, where parties may use overaccomodation to trigger one another.

Using listening to improve the tone 

Tone is often the most important part of a conversation - and listening is so much more important than what you say.
Hoda Kotb

When I spoke, I was listened to; and I was at a loss to know how I had so easily acquired the art of commanding attention, and giving the tone to the conversation.
Adelbert von Chamisso

Be sure to visit our blog that describes active listening for more information on this critical aspect of improving the tone.

Using music and songs about conflict to improve the tone


As goofy as it sounds, I try to sing in the morning. It's hard both to sing and to maintain a grouchy mood, and it sets a happy tone for everyone - particularly in my case, because I'm tone deaf, and my audience finds my singing a source of great hilarity.
Gretchen Rubin

We are not telling you that you should play music during mediation. This can be distracting to the parties. However, music during breaks in the mediation might help parties relax – breaking the tension. Ask each party their favourite artist, and then play each of their favourite songs during a break. Be sure to check out our top 10 conflict songs in 2014 for some ideas of songs related to conflict.

Creating a supportive environment to improve the tone


The higher the moral tone, the more suspect the speaker.
Mason Cooley 
Mediators must manage the environment to reduce conflict escalation and improve the likelihood of conflict resolution. Here are some things to look out for, and things to encourage in a conflict coaching, mediation or facilitation session:

  • Be accepting of parties in all of their diversity, avoid judgement and be patient
  • Help each person express their ideas with confidence
  • Take self-leadership, rather than avoiding accountability
  • State your needs when confronting others, rather than speaking in generalizations
  • Avoid passive aggressive and aggressive behaviour
  • Show interest in ideas shared by other parties, even if they might not be feasible
  • Using active listening to help each person feel supported and heard
  • Help parties manage their anger effectively during mediation
  • Encouraging parties to take small steps to build trust

Using your opening statement to improve the tone 

If you don't set the tone for the day, the devil will set it for you.
Joel Osteen

In addition to the other important aspects of an opening statement, mediators should start their session with a positive, hopeful and forward-looking statement. They should coach parties to develop a similarly positive opening statement before the session. An opening statement that comes across as genuine, and is convergent with the other party’s identity, can help lead to conflict resolution

Conclusion


We are not won by arguments that we can analyze, but by tone and temper; by the manner, which is the man himself.
Louis D. Brandeis

In the field of conflict resolution, tone is everything. As they say in film, “All you can really do as director is sort of set a tone.” (Adam McKay). The same goes for coaches, mediators and facilitators. Mediators must ensure that they avoid emotional contagions, and that parties are not ‘infected’ by someone's negative emotional reactions, as these may lead to destructive conflict escalation

To effectively resolve conflict, mediators and parties must modify the way they communicate, so that parties mimic the communication patterns of each other, without making them feel uncomfortable or insulting one another. A mediator can also positively impact the tone by modeling healthy communication, facilitating a supportive environment and drafting (and helping parties draft) effective opening statements. With the right tone, parties can be inspired to listen to one another and find ways to resolve their conflicts.



[i] Essential Skills for Mediators, page 37 citing Hatfield, Cacioppo, and Rapson (1993).

[ii] Essential Skills for Mediators, page 37

[iii] Essential Skills for Mediators, page 37.

[iv] Essential Skills for Mediators, page 37.

[v] Essential Skills for Mediators, page 37 citing West & Turner, 2000. Introducing communication theory: Analysis and application. New York: McGraw Hill.)

[vi] Essential Skills for Mediators, page 37.


[vii] Essential Skills for Mediators, page 37.

Tuesday, April 28, 2015

Conflict Coaching in Organizations

Organizational conflict coaching: Informal, independent, neutral conflict management and dispute resolution

“The Organizational Ombudsman is like a smoke-watcher, if we see signs of smoke we will investigate and, if there is a fire we will make recommendations on putting it out and preventing future fires in that area. No one expects fire, but if it does occur we need a trained eye to direct us to the source, quickly, expertly and safely”.
Dr David Miller. Organizational Ombudsman, The Global Fund. Geneva.
 
Conflict Coaching in Organizations

Introduction to Conflict Coaching in Organizations

We all deserve a positive work environment, a place where we can enjoy our work for a job well done. When handled constructively, conflict is a normal and useful part of life. In fact, conflict can be good for business and can increase innovation. However, if left unresolved people may not feel their workplace is positive. It will lead to low morale and you may even notice that productivity is lost. In extreme cases, people may have health problems associated with conflict. This is especially true in the case of workplace bullying.
Many organisations have a formal conflict management system in place, encouraging staff to use the process if they get into workplace conflict. As with many formal processes, staff can be reluctant to engage due to fear of  retaliation, loss of relationships or other consequences.
The work of the Organizational Ombudsman as a conflict coach  is a complementary addition to an existing formal system. The informal nature of the conflict coach fosters conflict management and resolution of disputes quickly whilst reducing the cost of conflict both in dollar terms and human cost. Conflict coaching can help parties manage conflict escalation and resolve conflict.

What situations at work could I sort out with coaching?

  • My supervisor is grumpy with me all the time. I don’t understand why.
  • The foreman seems to have favourites and I’m not one of them.
  • The person I work with goes too slow and ignores my plea to work harder.
  •  I think I’m being treated differently than other people because I’m from another country.
  • I’m feeling bullied by the others. There is so much gossip where I work.

What does workplace conflict coaching offer?

  •  Strengthen your ability and confidence to take steps to resolve issues.
  • Assist with negotiations between people
  • Listen and help you develop options to address issues and assess the consequences of these options.
  • Provide information and clarification on company procedures and practices.
  •  Identify other avenues of help outside the workplace.
  •  Give the organization valuable insight into the issues facing staff so they can address systemic problems. (via anonymous reporting with consent)

What is a typical workplace coaching session?


In well-resourced organizations, the office of the Ombudsman is available for personal visits and contact by phone. For example, in New Zealand where the use of conflict coaching is new, enlightened organizations offer a limited service relaying on set days when the coach will be on site. In this situation, the coach offers to be available by phone on other days and will agree to meet with staff privately away from the workplace. They might also be available through video conference in email, such as within Online Dispute Resolution.

Conversations between coach and client are a one-to-one process so the client can increase competence and confidence to manage their interpersonal conflict and dispute. It is a future-oriented and voluntary process that focuses on the client’s conflict management goals. Conflict coaching is not counseling or therapy. The coach will not provide advice or act as your agent, representative or lawyer. Usually there will be several sessions, the first used to reach agreement about the boundaries of coaching and the client.

Primary role and responsibilities of the coach include:


a)      Help the client identify conflict management goals and steps required to reach them.
b)     Co-create a relationship that supports and facilitates the client’s efforts to reach their goals.
c)     Assist the client, manage or resolve a dispute or prevent one from escalating unnecessarily.
d)     Help the client strengthen their knowledge, skills and abilities to engage more effectively in conflict.
e)     Manage the coaching process through a step-by-step process where appropriate.

The client agrees to:


a)      Communicate honestly with the coach.
b)     Be willing to co-create the relationship and identify the best way to collaborate to ensure progress.
c)     Be open to the coach’s observation and input.
d)     Provide feedback to the coach on their experience of the coaching process and the working relationship.
e)     Be accountable for doing the work required to reach their goals.
f)      Be solely responsible for their decisions and actions regarding their goals.

The coach will maintain complete confidentiality about the content of the coaching sessions unless:

a)      Disclosure of the information is authorized by the client in writing.
b)     The client reveals intent to harm others or themselves.
c)     The information is required on an anonymous basis for educational or statistical purposes (no identifiable names and information are used).
d)     Required by applicable laws.

About the Author - Conflict Coaching in Organizations

Wayne Marriott.Conflict coach; Mediator and Conciliator. Wayne is based in New Zealand. He offers services face to face in New Zealand and by phone everywhere.


Friday, April 10, 2015

Coaching Services and Conflict Resolution


Coaching Services and Conflict Resolution 

“Coaching is not about teaching the caterpillar how to fly, it’s about creating an opening for it to see the possibility.” – Paul Lefebvre



The fields of coaching and conflict coaching are developing rapidly across the world. As part of this collaboration, we would like to tell our readers more about Coaching Services, what’s involved and why you should try it to make changes in your life and resolve conflict.


Mediate2go: Coaching Services and Conflict Resolution


What is coaching?


Coaching is a process where a professional coach works with an individual on a one-on-one basis, helping them work towards a goal of their choosing. Coaching can help someone see things about themselves in a new light, in addition to the people around them.[1] Coaching is challenging, and encourages inner reflection and future orientation. Instead of staying stuck in the past, a coach can help individuals move forward in their lives – however that might look like. Interestingly, coaching is often about realizing insights and skills that someone already possessed, but have just not yet honed in. Coaching is not therapy, as the parties do not delve into deep emotional and psychological problems, nor is it mediation, as only one party is involved.


What are some situations that I should seek coaching for?


  • Difficulty dealing with a challenging workplace situation as a manager or employee;
  • Difficulty asserting yourself with those around you;
  • Difficulty giving and receiving feedback to and from others;
  • Desire to move on and/or escape from a situation, such as a toxic workplace to find a new job;
  • Difficulty feeling motivated at work;
  • Feeling stuck in a relationship;
  • Desire to fix a relationship;
  • Desire to change careers;
  • Desire to set boundaries with negative family members or friends;
  • Desire to improve oneself in a particular area, such as building confidence;

What does coaching offer?


“The coaching process is both transformational and experimental—a voyage of personal and professional discovery and growth.[2]

Coaching can do the following:

  • Help someone become self-aware and build skills to meet challenges; [3]
  • Help someone become flexible and highly adaptable to manage difficult decisions; [4]
  • Help someone improve problem solving skills;
  • Help someone prepare for and effectively resolve conflicts; [5]
  • Help someone identify challenges or motivational issues to better achieve their goals;
  • Help someone enhance their leadership skills and improve their management style;[6]
  • Help someone achieve success with advice and feedback;

 How do coaching and conflict resolution work hand-in-hand?


Conflict often becomes unhealthy, negative and escalatory if parties do not know how to identify issues and resolve conflict effectively. Conflict escalation complicates interactions to make things much harder to address. One might not be able to identify the real problems in the situation, and might even contribute further to tensions by not addressing these concerns effectively.



Coaching can help individuals address issues that might lead to conflict escalation. It might even help people prevent the conflict altogether, or simply provide them with tools to better address it. 

Examples of coaching helping parties resolve conflict


  • A manager does not have sufficient training and comfort in giving feedback to employees. During a performance evaluation, the manager gives feedback in a way the leaves the employee feeling unappreciated or insulted. The employee files a complaint with the organization. Coaching might help the manager learn how to provide and listen to feedback so the employee feels motivated and understood, leading to improved performance;
  • An employee seems to complain about colleagues to their manager on a daily basis, leading to increased frustration for the manager. The manager is concerned about gossip in the workplace and increased tensions between team members. The individual becomes angry on a regular basis and disruptive in team meetings. Coaching might help the employee learn how to set appropriate boundaries in the workplace, and how to better adapt to those around him or her, which may improve their integration in the team. In other words, the coach might help them become a self-leader;
  • An employee seems to have lost motivation to do their job. They no longer try as hard to solve problems in their role, leading to the frustration of colleagues who need to shoulder the burden. A coach could help the employee identify challenges in completing their tasks, and work with them to align their personal goals to those of the organization to improve motivation and thus performance;
  • A high level executive believes that the leadership team isn’t doing enough to achieve organizational goals. She starts to express anger disrespectfully at meetings and begins micro-managing those around her. People around start discussing ways to remove them from the team. A coach could help the executive learn how to address this person, or work with them directly. In this situation, the coach would indirectly help prevent unnecessary conflict in the organization.

What is a typical coaching session?


Coaching is customizable, based on the needs of the client and style of the coach. This is the general process, although your coach can explain the process they will use.

  1. Client contacts the coach, who describes the process and discusses fees;
  2. If the client agrees, they meet and discuss the process further, and the coach helps the client set a goal, or several goals, based on their needs;
  3. Client and coach work together to help find ways of achieving that goal, which might be over one or multiple sessions over many days or weeks. Various techniques might be used, such as brainstorming, goal-setting, homework, visioning and role-playing;
  4. After the goal has been achieved, or the coach and/or client otherwise agree, the process is ended.

 
European Mentoring and Coaching Council


Monday, April 6, 2015

Cheating in Relationships - Advice on Adultery

Cheating in Relationships - Advice on Adultery

Adultery, infidelity, emotional adultery, affairs, cheaters, emotional infidelity or simply cheating in a relationship. In the words of Sam Smith, "I know I'm not the only one". What do you do about it? How do I resolve this conflict?

"Why do women cheat?" "Why do men cheat?"

Individually, our need for affirmation and attention, how we manage our boundaries, and how capable we are of being loyal to our partner are all relevant. Attention is powerful. We all want to feel wanted, and some people are more vulnerable than others to the advances of someone outside the marriage. Some individuals are better able to make decisions about healthy boundaries (and poor boundaries can lead to situations that are dangerous). And some people just aren't capable of having the empathy or loyalty needed to be true to a partner.

In the relationship, having unmet needs can be part of the picture. If we are lacking affection or connection, we can be more vulnerable to situations and personal urges.
 

Situations arise that are simply dangerous. Private conversations that seem harmless... working intimately with someone...having someone else make advances that we aren't prepared for...can all contribute to why an affair happened. I believe that the crazy "connected" world we live in has led to an increase in opportunities to create connections outside our relationships. (see my blog on how social media threatens marriages). 

I often meet people who either suspect their partner is cheating, or have discovered they are. Let's talk about how to manage those situations.

Signs of Infidelity  

Looking for emotional affair signs?  How to catch a cheater?

How Can I Tell? Be careful not to make assumptions. 

You can't know for certain, unless you have evidence. Most typically, affairs leave evidence; they do get discovered if you are paying attention. Gut instincts are often accurate, but there are also many reasons partners pull away or change.

Pay attention to your gut, and to your partner's behaviours, but only express what is REAL, and don't make accusations. So it's appropriate to say "I feel less connected to you lately", "It worries me that your phone is never around", "We're making love less and I don't know why", "You used to cuddle up against me at night and you've stopped."  Try to stick with what is really happening, and not make accusations based on fears alone. See where that goes. You might get important information about what they're experiencing or need. This can help you fix your relationship, without a fight going bad.

If there's been cheating in the past, it's okay to say "when you ___, I get scared that I'm not enough...that it will happen again".

What should I do if I my partner cheats?

Digging/snooping is both understandable and disrespectful.

If you truly believe your partner is cheating (if you've expressed concerns and in return get defensiveness, blame, or denial of a problem), then I wouldn't judge you if you did some digging, but in general...if you want to build trust with your partner... act in a trusting way.

I often have clients who rhyme off the fears they have and what supports their fears, then they say "Wait a minute...I truly don't believe this is happening." They want to be helped into a more trusting place. In this case, focus on the evidence that your partner is loyal, and stop snooping. It will feed your mistrust. In this case, don't spy on your spouse!

If you Discover an Affair.

If you discover your partner is cheating, clearly you both have some decisions to make about what you want. There are no rules; some people can't stay together after a small incident, and some couples can rebuild after a major breach of trust. Seeking a good therapist can help you sort out your reactions and needs, but no one can make this decision for you. 

If one person leaves before it's talked about, often the other person is left with unresolved emotions and unanswered questions. Again, a therapist can help you make sense of what's happened, even though you may not ever know the full truth. 

If you decide to leave, then read our blog about when to choose therapy and when to divorce, and then consult a mediator.

If you're staying together...know what you need and ask for it. 

Should I stay or Should I go? How will you move on?
  • Ask. Many people in your position need information about the affair. You might ask yourself, why do men cheat, or why do women cheat? It depends on the person. You deserve to know why, and if the relationship is to be repaired, it's vital for all your questions to be answered. Remember, don't stay in a destructive relationship.
  • Needs. You might need comfort and to be reminded that it's not your fault. It's easy to be angry, but expressing your vulnerable needs to someone who just hurt you isn't easy but it can help the healing process, if they can respond with care. Also, your partner isn't your only source of support. Spend time with people who love you. 
  • Express Respectfully. You certainly will need to express all kinds of emotions, and your partner can be expected to hear and tolerate those emotions if they're expressed safely. Belittling, verbal abuse or relentless punishing won't help you rebuild trust and will cement resentment. Don't let conflict escalate, as it will just make things more complicated.
  • Request Transparency. You will likely benefit from greater transparency. If you're not already, sharing email, phone and social media passwords is a strong gesture of openness that builds trust. 
  • Don't Avoid. Affairs that aren't addressed quickly create cavities of despair and mistrust in the life of a marriage. Burying it in the sand and not addressing it is dangerous. If you have trouble talking about it, seeing a qualified therapist can help start the conversation.

"I cheated on my husband." "I cheated on my wife."

You need to be honest with yourself and your partner. Maybe it was impulse, or it happened over a long period. You might feel a great deal of guilt. Seek the help of a trained therapist to know what to do next. 

Cheating in Relationships - Mediate to Go

About the Author – Cheating in Relationships - Advice on Adultery

Lynda Martens is the Wabisabi Therapist and a contributor to the Mediateto Go Blog. Please read her other contributions by searching on this page for Lynda Martens.

Sunday, March 29, 2015

Bullying in the Workplace – Bad Bosses and Hostile Work Environments

Bullying in the Workplace – Bad Bosses and Hostile Work Environments

Bullying in the Workplace – Bad Bosses and Hostile Work Environments

Maybe you experienced bullying as a child in school. Bullying in schools was, and is still common place in some institutions. If so, those are memories you would likely prefer to leave behind. This might not be possible if you face a hostile work environment due to bullying at work. Are you being bullied at work? Many people are dealing with bullying at work on a daily basis, and don’t know where to turn for help. Don’t be ashamed, as it is not your fault. You are not responsible for someone else’s behaviour. Maybe you have even asked yourself whether you should stay or whether you should go. Is it time to move on and work with another organization? Don’t leave the organization yet, necessarily.

What is workplace bullying? What is workplace harassment? 

How does one define bullying in the workplace?


Bullying is an aggressive act, meant to destabilize and reduce the power of another, leaving the victim feeling isolated, rejected and hurt. Unfortunately for some people, they might experience bullying later on in adult life in the context of working relationships. Workplace bullying “usually involves repeated incidents or a pattern of behaviour that is intended to intimidate, offend, degrade or humiliate a particular person or group of people.[1]


Although the title of the article is, “I have a bad boss”, workplace harassment takes place between all types of relationships in the workplace, between customers and employees, employees against other employees, and even employees against managers at times.

What is workplace harassment? What constitutes bullying at work?


Workplace harassment is basically the same as workplace bullying, except harassment is the legal term for offensive and/or hurtful behaviour that is unwanted and often repetitive in nature. This term might be important depending on where you live, and where you work, as the definition might be used to determine whether the behaviour itself if considered harassment. If it is, then you might be able to take recourse during those legislative schemes or administrative bodies. If not, you might need to try other approaches to dealing with the harassment.

Is bullying at work illegal?


In some jurisdictions, workplace harassment is indeed illegal, and is explicitly covered in workplace-related legislation. Ask your government ministry of employment and/or workplace compensation board to learn more about the legalities around appropriate workplace behaviour and workplace harassment. You might also have civil recourses through the courts, and/or recourse if the behaviour is viewed as a form of criminal harassment. In that sense, might consider reaching out to your local police station, say the harassment is serious. Read about the difference between reporting harassment in the workplace and to the police. 

Definition of Workplace Bullying in the UK

According to the UK Advisory, Conciliation and Arbitration Service (ACAS):
Bullying is "offensive, intimidating, malicious or insulting behaviour, an abuse or misuse of power through means that undermine, humiliate, denigrate or injure the recipient."

Definition of Workplace Bullying in Australia

According to Safe Work Australia, a statutory agency, workplace bullying is defined as
"repeated and unreasonable behaviour directed toward a worker or group of workers that creates a risk to health and safety".

The Government of Western Australia Chamber of Commerce said:
"Bullying in the workplace may be described as repeated inappropriate behaviour that can occur at work and/or in the course of employment. It may be direct or indirect, verbal or physical, or some form of negative interaction between one or more persons against another or others. Bullying behaviour can be regarded as undermining an individual's right to dignity at work."


The Australian Human Rights Commission said one definition is:
“the repeated less favourable treatment of a person by another or others in the workplace, which may be considered unreasonable and inappropriate workplace practice. It includes behaviour that intimidates, offends, degrades or humiliates a worker”.

Definition of Workplace Bullying in New Zealand

"Bullying may be seen as something that someone repeatedly does or says to gain power and dominance over another, including any action or implied action, such as threats, intended to cause fear and distress.” Evans v Gen-i Limited unreported, D King, 29 August 2005, AA 333/05. 

Definition of Workplace Bullying in the United States

The Washington State Department of Labor & Industries:

"Workplace bullying refers to repeated, unreasonable actions of individuals (or a group) directed towards an employee (or a group of employees), which are intended to intimidate, degrade, humiliate, or undermine; or which create a risk to the health or safety of the employee(s)."

Definition of Workplace Harassment in Canada

Treasury Board Secretariat - Federal Public Service workers

Under the Policy on Harassment Prevention and Resolution, harassment is defined as: "improper conduct by an individual, that is directed at and offensive to another individual in the workplace, including at any event or any location related to work, and that the individual knew or ought reasonably to have known would cause offence or harm. 

It comprises objectionable act(s), comment(s) or display(s) that demean, belittle, or cause personal humiliation or embarrassment, and any act of intimidation or threat. It also includes harassment within the meaning of the Canadian Human Rights Act (i.e. based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability and pardoned conviction)."

Quebec Commission des Normes du Travail - Quebec workers


"Psychological harassment at work is vexatious behaviour in the form of repeated conduct, verbal comments, actions or gestures: that are hostile or unwanted, that affect the employee’s dignity or psychological or physical integrity, that make the work environment harmful."

Ontario

The Occupational Health and Safety Act defines workplace harassment as "engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome."

This definition of workplace harassment is broad enough to include harassment prohibited under the Ontario Human Rights Code, as well as "psychological harassment" or "personal harassment."

Some of the types of harassment that workers could experience in the workplace include sexual harassment, teasing, intimidating or offensive jokes or innuendos, display or circulation of offensive pictures or materials, unwelcome, offensive, or intimidating phone calls, or bullying. Leering, unwelcome gifts or attention, offensive gestures, or spreading rumours could also be considered harassment.

Types of workplace harassment? Examples of workplace harassment. 

What does workplace bullying and harassment look like?


Bullying can take many forms, from subtle moves to isolate someone to overt acts of aggression. Some examples include spreading hurtful rumours and gossip about others that isn’t true, intimidating someone, undermining someone’s work on purpose, threatening or abusing someone, removing someone’s responsibilities without reason, changing work guidelines constantly, making offensive jokes that are obvious, yelling, belittling someone, tampering with someone’s personal items or equipment, intruding on someone’s privacy, or making someone feel excluded or unwanted.[2] Even email bullying at work might take place, which might include any threatening behaviour over email. All of these behaviours demean someone, and over time, might erode their self-esteem and trust in themselves and trust in others. It also creates an unhealthy work environment, whereby the victim and other team members might start to fear confrontation or simply coming into work at all.

How does bullying start?


Bullying might start for varying reasons. Maybe someone has anger management problems and fails to address their anger effectively, taking it out on others. Maybe someone was bullied at another time in their life, and they are re-living the pattern – maybe they do not realize the true impact of their behaviour. Maybe the person has a personality type that makes it more difficult to empathize with others. But remember, it doesn’t matter that much why it started, it just matters that you are addressing it, so that it stops. These reasons do not excuse someone’s destructive behaviour. You still need to set boundaries.

Impact and consequences of workplace bullying


Workplace bullying hurts people, the team and the organization. The human impacts include frustration, helplessness, decreased confidence, anxiety, family tension, low morale and more.[3]


Workplace bullying also hurts your organization or company. Impacts include, increased turnover, costs to workplace health programs, increased risk to workplace incidents, decreased productivity, compromised corporate brand and decreased customer service quality.[4]

How to deal with a bully at work?


If you believe you are a victim of harassment or workplace bullying, also known as office bullying, take some of these steps, and also read out blog about Bullying and Harassment with some tips;

  1. Make it clear to the person that their behaviour is unwanted. Have a witness, such as a labour/union representative or human resources officer with you.
  2. Document everything, including the date, time and behaviour, the impact on you, the witnesses present and the outcome. If there is written proof, keep this as well.
  3. Report each incident to the appropriate person. Seek out the services of an ombudsman, special contact in the organization or human resources.[5] They will be able to provide advice on how to report workplace bullying.
  4. Don’t convince yourself that this behaviour is acceptable or somehow warranted by something that you have done. Victims may feel vulnerable and as if they have no option but to remain silent.
  5. Take these steps before you decide to quit your job. Although there may be a power imbalance between the victim and the bully, one person or even a group of persons is not necessarily representative of the whole organization.

Read our blog about what an employer can do to address harassment effectively. If you are a witness to workplace harassment, be sure to reach out for support, and follow the above recommendations as well (including documentation and reporting). Thank you for being a self-leader, and helping to contribute to positive change in your organization. Instead of allowing the conflict to escalate negatively, you are resolving the conflict.

Top 7 Tips for Mediators Addressing Workplace Harassment


If you are a mediator, how do you deal with workplace harassment? 

  1. Are the clients fully capable and interested in mediating the case? If one of the clients might be emotionally and psychologically struggling, it might be inappropriate to invite them to participate in mediation unless they have approval from their doctor or attending professional;
  2. Consider starting your time with the clients as a consultant to discuss their options, and then with conflict coaching so they are empowered to express their concerns when the time for mediation is appropriate. This is likely the best time to have the parties learn about the harassment policy and process, so that their expectations are managed. The truth is, the other person might not be separated (fired), so they might be asked to resolve the conflict with the help of a mediator. Of course, mediation is voluntary, but parties might aim for a collaborative solution, especially if one of the parties says sorry and genuinely will make an effort to improve their behaviour;
  3. Before the mediation, ensure that the parties are aware of their rights and obligations. Give them this website to learn more about harassment and boundaries in the workplace. Also, ask the parties if they would like a support person or lawyer present in the sessions, and offer the same to the other party as well;
  4. They might not be interested in working face-to-face with the other party, so if they are healthy and very interested in pursuing mediation, offer some alternative approaches, such as shuttle mediation (where the parties are in separate rooms and the mediator goes between each to manage the discussions and negotiation), or invite the parties to sit in the same room, but have them facing other directions;
  5. Many parts of the mediation might be similar, whereby the mediator is there to guide discussions in a safe environment with appropriate communication norms, ensuring that both parties are heard and that they are able to find a solution that works for both of them;
  6. A big part of the mediation might be future-focused, helping the parties establish new norms for working together. Work with them to come up with some broad norms for their relationship, and then talk through some examples and how they would be applied.
  7. Discuss ways in which parties might ask for help or talk to the other person, if there is a ‘relapse’ in behaviour.
Keywords:
 
Types of bullying, bullying and mental health, the bully at work, workplacebullying, types of workplace harassment, intimidation at work, retaliation in the workplace, against bullying, verbal abuse in the workplace.

About the Author - Bullying in the Workplace – Bad Bosses and Hostile Work Environments

Rhema - Legal Dispute Blogger in collaboration with Mediate2go

Rhema Kang is a litigation lawyer. She graduated with an Honours Bachelor of Arts from the University of Toronto in International Relations, and Juris Doctor from the University of Ottawa. She first became excited about mediation while working for the Honourable George W. Adams, a prominent Canadian mediator who handles legal disputes worth up to several hundred million dollars. Rhema was the researcher behind the book, Mediating Justice: Legal Dispute Negotiations, and won second prize in the FMC Negotiation Competition. Rhema enjoys dark chocolate with sea salt and finds it awkward to write about herself in the third person.




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