Conflict Resolution for Managers: How managers can make conflict management a strategic priority
Mediate2go: Conflict Resolution for Managers: Make conflict management a strategic priority |
Introduction - Conflict Management in the Workplace
Managers reported spending 18% to 26% of their time dealing with
conflict in the workplace (Thomas and Schmidt, 1976). Enormous investment with
resources and time are spent dealing with conflict in the workplace. Middle
managers are often the frontline and first responders toward attempting to
resolve employee conflict. The effects of conflict not only take time from the
staff involved, but also contribute to increasing sick days/absence, decreasing
morale, creating a negative culture, and impeding efficiency and productivity. Nonetheless,
not all conflict in the workplace is negative (see our blog on
how conflict
is good for business and innovation. Conflict can be
productive and promote growth at all levels. Accordingly, conflict can be
constructive and resolve a number of issues by producing high quality decisions
and result in learning and innovation.
To make conflict management a strategic priority, organizational
leadership must do some preparation to better inform themselves, and to use the
knowledge gained to take action. In order to make conflict management a
strategic priority, agencies can do the following.
Mediate2go: Conflict Resolution for Managers: Make conflict management a strategic priority |
Steps to make conflict management a strategic priority
Define conflict in the workplace
In order for the
workplace to understand conflict; all employees must be conflict literate.
Again, not all conflict is bad, and employees must come to an understanding
that conflict can be positive and productive. Our blogs about conflict escalation and taking self leadership in
conflict explain how to make positive a good thing.
Take Action:
In the next team meeting, put conflict management as an agenda
item for discussion, allocate 5-10 minutes to have a general discussion. A goal
for the discussion could be developing a list of negative and positive
conflicts in the workplace, and further analyzing what are advantages and
disadvantages of conflict in the work place. Depending on the energy of
conversation, propose continuing the discussion of conflict management at the
next team meeting. Recommend that your team read the blog on conflict management
styles.
Investing in conflict management training
There are a
number of trainings and personality tests that can be done in the workplace to
help inform employees about their conflict
management style and personality as it relates to conflict.
Generally these assessments have a cost, and following the training, much of
the knowledge gained is lost, because managers do not utilize the learning into
supervision, appraisals and team meetings. Nevertheless, managers need to take
an active role and utilize the learning to identify the employees style of
conflict, and to develop a common framework for their team. Ask for the help of
a conflict resolution expert, coach or
mediator to help integrate conflict management into your organizational
processes.
Take Action:
The Thomas-Kilmann Conflict Mode Instrument (TKI) is an assessment tool that can be used to identify the different styles of conflict among staff. The TKI is a self-reported assessment that allows employees to discover whether they are overusing or under using one or more of five conflict- handling modes: competing, collaborating, compromising, avoiding, and accommodating. By discussing the different conflict styles, employees will begin to frame and define their conflict styles, and relate it to the workplace. Starting with such a framework will help increase knowledge with employees about conflict styles. We’ve developed an easy to read blog with songs to demonstrate each conflict management style.Acknowledge and measure on conflict skills:
Managers need to play an active role by identifying, building, and
coaching conflict management styles and improved performance with staff.
Measurement and indicators are incredibly important to determine growth and
opportunity. Managers can utilize assessments, such as TKI
to bring to light different conflict-handling
modes, and to develop competencies and goals around utilizing
the styles.
Accountability is important for growth, so the manager should continue to
follow through and measure performance. The TKI should be used as a ‘carrot’ as
opposed to a ‘stick’. Employees need positive encouragement and
coaching/supervision sessions to ensure they are on the right track.
Take Action:
If the team has gone through a TKI assessment, review individual TKI
reports with staff. Engage in a discussion about their thoughts concerning the
report, and develop an action plan for growth. The employee must be confident
and informed about the items and skills they need to work on. The manager can
help develop indicators and goals to measure performance to determine growth.
In the event that a TKI assessment is not available, the manager can openly
discuss conflict styles in the workplace, and identify general positive or
negative challenges that the staff person is facing. Read this blog
as a resource.
Making conflict management a strategic priority
In a workplace setting where there is an absence of a positive culture
of conflict, it would be difficult for a manager to involve top management to
add conflict management as a strategic priority right away. If managers decide
to ‘pilot’ a positive conflict culture on their team, there will be positive
outcomes and measures that stand out compared to other departments. Making
conflict management a goal for a team will result in high performance.
Moreover, encouraging and fostering a positive conflict culture
that addresses each level of
conflict will help contribute to reducing sick days and
absenteeism, increase morale, create a vibrant positive culture, and increase
efficiency and productivity. These
outcomes will draw attention to the team, and managers will have better
evidence for top managers to consider making a conflict management a strategic
priority.
Take Action:
It is important for high
performing and positive conflict management teams to lead. Although top
management may not initially be receptive to making conflict management a
priority, managers have a great opportunity to demonstrate the positive
outcomes from their teams that have a strong conflict management approach.
Measurement will be an important influencer to making a good argument with top
management. In order to ensure that the argument is strong, managers must
define conflict on their team, invest in conflict training, acknowledge and
measure conflict skills, and make their team stand with their positive outcomes
of being a positive conflict team. Check out a list of professionals in your
area that may provide conflict resolution training.
Evan - Mediate2go Public Health Blogger
For the
past 10 years, Evan Muller-Cheng has worked in a variety of community based and
social service settings that ranged from Police Services, Federal and Municipal
governments, and non-profits. Evan has a graduate degree from The University of
Ottawa in Criminology, and a Master’s of Health Administration at the
University of Toronto. Currently, Evan is the Manager of Community Initiatives
with Agincourt Community Services Association (ACSA). Specifically, Evan’s
portfolio includes overseeing a community centre, food security programming, a
Scarborough youth in conflict with the law program, and overseeing over 30
communities based, youth based social enterprise, and a micro grant
distribution program. For fun, Evan bikes, cooks and makes everyone smile at
ACSA.